Purpose of Event Grants
The Peoria Arts and Culture Department is committed to enhancing the quality of life in the community by fostering and supporting event opportunities within the City of Peoria. The City of Peoria provides grants to assist with the direct costs connected to producing events within the community. These funds are to be utilized to offset hard costs including, but not limited to, facility rental, permitting, traffic control, marketing, solid waste and infrastructure costs. Grants are available to organizations of all sizes, whose primary mission is to produce, present or offer events open to the general public or HOA events that are open to all HOA members. To be considered, an organization must hold the event or a portion of the event within the City of Peoria boundaries, preferably on City property.
 

Timeframe
Event Grant applications will be accepted and awards distributed on a rolling basis from March 20, 2023 through March 20, 2024. Or until all grant funding has been distributed. All Event Grant applications must be submitted at least 90 days prior to event date.
 

Eligibility
Businesses: Businesses applying for Affiliate Funds must have a Peoria business license.
Individuals: Must apply through a qualified tax-exempt, non-profit agent under Section 501(c)(3) of the U.S. Internal Revenue Code.
Organizations: At the time of application, applicant organization must be a tax-exempt, non­profit organization under Section 501(c)(3) of the U.S. Internal Revenue Code. Organizations without this status must apply through a fiscal agent which is a tax-exempt, non-profit organization or through a government agency.
Schools: Applicant schools must be located within the City of Peoria, or have a portion of enrollment area within the City of Peoria. The festival and or performance must be held in the City of Peoria.
 

Funding Amount and Reimbursement
Applicants may request up to $80,000 per application and grant awards may be less. The applicant is not required to provide matching funds but must provide a detailed budget for the proposed event.
 

Important Conditions of Award
The grant applicant agrees to the following contract conditions by accepting a grant award from the City of Peoria.
1. All events shall be open to all members of the public or HOA events that are open to all HOA members. No person shall be denied access to, or participation in, the performance or event based on race, color, national origin, sex, religion, age, or disability.
2. An Event Grant does not guarantee or imply support in subsequent years.
4. Organizations receiving an Event Grant must provide proof of insurance with the City of Peoria listed as Additionally Insured and Certificate Holder. Proof of insurance is due one upon execution of contract if funds are awarded.
6.  News/press releases regarding events should be promoted in Peoria publications such as, but not limited to the Peoria Times and the Arizona Republic.
7. Event Grants may not be used for construction or renovation of facilities, basic operating support, other capital expenditures, or reductions of debts.
8. Event Grants may not be used to support events which constitute a religious worship or which would advance or promote a religion or religious purpose.
9. Grantees shall expend funds awarded only for the purposes and uses specified in the approved event grant contract.
10.  Grantees are required to complete and submit an final event and expense report no later than thirty (30) days after completion of the event. This will include: project summary, program achievements, a closing itemized financial report, receipts, and general observations.
11. Groups receiving an Events Grant from the City of Peoria will acknowledge this support in all programs, press releases and advertisements for grant-supported activities with the following credit line: “(name of organization) is supported in part by an Events Grant from the City of Peoria.” Failure to acknowledge support may jeopardize future funding requests.
12. Peoria Arts and Culture will not consider applications for projects which promote, contain or advance the following:
· Political activities, candidates or issues
· Pornography or sexually explicit or suggestive materials
· Substance abuse or the use of any illegal substance
· Excessive violence
· Material which advocates or implies the discrimination of, or degradation of any person because of that person’s race, color, religion, national origin, sex, or disability
 

If you require further information, please contact:
William Moss
Arts & Culture Superintendent
623-773-7133
William.Moss@Peoriaaz.gov
 

For technical problems please contact Submittable by email support@submittable.com.

Peoria Utility Box Art Wraps
Submission Deadline: November 5, 2023
 

OVERVIEW

The City of Peoria Arts and Culture Department is seeking designs created by area artists to cover traffic signal boxes throughout the city of Peoria. Selected artist designs will be printed on vinyl and wrapped around the boxes by a third party design fabricator. The intent of the project is to beautify the utility boxes, bringing art to otherwise utilitarian surfaces and giving artists an opportunity to develop public art experience. This opportunity is open to artists, illustrators, designers, students and otherwise creative community members residing in the Peoria area, working in any medium, as long as the final artwork can be translated and digitally reproduced on a 2-dimensional vinyl wrap. Up to 15 artists will be chosen for this round of art wraps. Artists can submit up to 2 designs. Signal box locations will be located throughout the city of Peoria and will be installed in January 2024.

AWARD 

Selected artists will receive a $350.00 honorarium. 

ELIGIBILITY

• Submitted designs must be original works of the artist and in compliance with all existing copyright laws. 
• Designs must be appropriate for display in public spaces and viewing by a general audience
• Designs cannot include political or religious content; any breach of intellectual property; trademarks; images of illegal activity; advertisements; logos; signage; promotion of any business, organization, individual, or product; or involve the attachment of objects to the boxes
• Our panel will not be reviewing concepts for the utility box art wrap. Please submit a finalized artwork.

SELECTION CRITERIA

Artist designs will be selected based on the following criteria:

• Artistic quality of submitted designs
• Appropriateness of artwork to be visually effective on public utility boxes
• Ability to successfully translate original artwork to a digital file for a 2-dimensional surface
• Ability to relate to multiple types of viewers (pedestrians, motorists, cyclists)

WRAP DESIGN GUIDELINES

• Designs must be appropriate for display in public spaces and viewing by a general audience
• Designs cannot include political or religious content; any breach of intellectual property; trademarks; images of illegal activity; advertisements; logos; signage; promotion of any business, organization, individual, or product; or involve the attachment of objects to the boxes
• Original artwork must be a high-resolution digital file due to enlarging process for printing. Original photography and digital artwork are welcome.
• Artists using non-digital mediums must scan or photograph original artwork to create a high-resolution digital image. 300 dpi minimum and created to the actual size to wrap the utility boxes: 101 inches x 75.5 inches.
• The art may be a new original piece or an existing work of the artist, but may not be on display in other public art programs.
• All designs will be subject to review and approval by Arts Program staff, and the City reserves the right to crop the artwork, or elements of the artwork, as needed to fit the dimensions of different sized utility boxes

Download the provided template (available in 2 file types):

• EPS
• PDF

DURATION

Wraps will be removed after 1 year depending on condition.  They may be removed at any time at the discretion of the City of Peoria.