Purpose of Event Grants
The Peoria Arts and Culture Department is committed to enhancing the quality of life in the community by fostering and supporting event opportunities within the City of Peoria. The City of Peoria provides grants to assist with the direct costs connected to producing events within the community. These funds are to be utilized to offset hard costs including, but not limited to, facility rental, permitting, traffic control, marketing, solid waste and infrastructure costs. Grants are available to organizations of all sizes, whose primary mission is to produce, present or offer events open to the general public. To be considered, an organization must hold the event or a portion of the event within the City of Peoria boundaries, preferably on City property.
Timeframe
Event Grant applications will be accepted and awards distributed on a rolling basis from March 20, 2023 through March 20, 2024. Or until all grant funding has been distributed. All Event Grant applications must be submitted at least 90 days prior to event date.
Eligibility
Businesses: Businesses applying for Affiliate Funds must have a Peoria business license.
Individuals: Must apply through a qualified tax-exempt, non-profit agent under Section 501(c)(3) of the U.S. Internal Revenue Code.
Organizations: At the time of application, applicant organization must be a tax-exempt, nonprofit organization under Section 501(c)(3) of the U.S. Internal Revenue Code. Organizations without this status must apply through a fiscal agent which is a tax-exempt, non-profit organization or through a government agency.
Schools: Applicant schools must be located within the City of Peoria, or have a portion of enrollment area within the City of Peoria. The festival and or performance must be held in the City of Peoria.
Funding Amount and Reimbursement
Applicants may request any amount per application and grant awards may be less. The applicant is not required to provide matching funds but must provide a detailed budget for the proposed event.
Important Conditions of Award
The grant applicant agrees to the following contract conditions by accepting a grant award from the City of Peoria.
1. All events shall be open to all members of the public and no person shall be denied access to, or participation in, the performance or event based on race, color, national origin, sex, religion, age, or disability.
2. An Event Grant does not guarantee or imply support in subsequent years.
3. Event Grants cannot be used for private or exclusive events.
4. Organizations receiving an Event Grant must provide proof of insurance with the City of Peoria listed as Additionally Insured and Certificate Holder. Proof of insurance is due one upon execution of contract if funds are awarded.
6. News/press releases regarding events should be promoted in Peoria publications such as, but not limited to the Peoria Times and the Arizona Republic.
7. Event Grants may not be used for construction or renovation of facilities, basic operating support, other capital expenditures, or reductions of debts.
8. Event Grants may not be used to support events which constitute a religious worship or which would advance or promote a religion or religious purpose.
9. Grantees shall expend funds awarded only for the purposes and uses specified in the approved event grant contract.
10. Grantees are required to complete and submit an final event and expense report no later than thirty (30) days after completion of the event. This will include: project summary, program achievements, a closing itemized financial report, receipts, and general observations.
11. Groups receiving an Events Grant from the City of Peoria will acknowledge this support in all programs, press releases and advertisements for grant-supported activities with the following credit line: “(name of organization) is supported in part by an Events Grant from the City of Peoria.” Failure to acknowledge support may jeopardize future funding requests.
12. Peoria Arts and Culture will not consider applications for projects which promote, contain or advance the following:
· Political activities, candidates or issues
· Pornography or sexually explicit or suggestive materials
· Substance abuse or the use of any illegal substance
· Excessive violence
· Material which advocates or implies the discrimination of, or degradation of any person because of that person’s race, color, religion, national origin, sex, or disability
If you require further information, please contact:
William Moss
Arts & Culture Superintendent
623-773-7133
William.Moss@Peoriaaz.gov
For technical problems please contact Submittable by email support@submittable.com.
Purpose of the Award
Peoria Arts Commission is pleased to support the Arts Grant Program. The purpose of the grant program is to inspire, enhance and support the Arts in the City of Peoria.
The Peoria Arts Commission will be awarding Arts Grants, with individual awards of up to $5,000 (based on City Council budget approval) for Programs, Performances, Gallery/Exhibits and Workshops.
Arts program grants are available to qualified organizations of all sizes, whose primary mission is to produce, present or serve the arts. The Peoria Arts Commission defines Fine Arts as visual art and performing art forms. Visual Arts include: painting, drawing, ceramics, sculpture, photography, printmaking and mixed media. Performing Arts include music (Instrumental and Voice) Dance and Theater. To be considered an Arts Institution/Organization, the majority of product is Art by definition.
If you have any questions about the application or granting procedures, please contact Joey Herring, Arts & Culture Coordinator, at joey.herring@Peoriaaz.gov.
Applicants must meet all the eligibility requirements and submit a grant proposal application to be considered. The deadline for submitting the application is May 7, 2023. Applications must be concise, state the purpose of the grant, time frame, budget and be filled out completely.
Dates & Times
Timezone: Arizona Mountain Time
Application Period:
Start: March 20, 2023
End: May 7, 2023 (11:59 pm)
Art Grant Overview and Guidelines Important Conditions of Award
I. Overview
The Peoria Arts Commission is committed to enhancing the quality of life in the community by fostering and supporting cultural opportunities for both local artists and the general public. The City of Peoria provides Arts Grants to assist with the costs of connecting artists, or their artistic works, with the community. These special programs and arts experiences serve to fulfill public value for the arts and become the rationale for the investment of public funds in these areas.
II. Timeframe Art Program Grant awards will be announced at the end of August 2023. Final reports from awarded recipients are due July 1, 2024.
III. General Guidelines
Eligibility:
Organizations: At the time of application, the applicant organization must be a tax-exempt, non-profit organization under Section 501 (c)(3) of the U.S. Internal Revenue Code and if applying under this status, must provide IRS letter of status. Organizations without this status will be given consideration based on the value of programming, as presented to Peoria residents and must hold a Peoria business license.
Schools: Applicant schools must be located within the City of Peoria or have a portion of enrollment area within the City of Peoria.
IV. Funding Amount Applicants may request up to $5,000 per project application. The awarded grant may be less than requested. The applicant is not required to provide matching funds. All expenditures must occur no later than June 30, 2024.
Organizations may apply for up to 3 funding grants by completing a separate application for each project.
V. Important Conditions of the Award
The grant applicant agrees to the following contract conditions by accepting a grant award from the City of Peoria Arts Commission:
1. No person shall be denied access to, or participation in, the performance or event based on race, color, national origin, sex, religion, age, or disability.
2. Grants are awarded from the date of the executed contract through May 1, 2024. An award does not guarantee or imply support in subsequent years. Programming can be extended through June 30, 2024 with an explanation letter sent to joey.herring@PeoriaAZ.gov on or before the Final Report deadline of July 1, 2024.
3. Non-school performances must be open to all residents of Peoria and held in Peoria. Grant funds cannot be used for private or exclusive showings.
4. Organizations participating in a city-sponsored event must provide proof of insurance with the City of Peoria listed as Additionally Insured. Insurance is due one month prior to the scheduled performance/display project date.
5. Arts Program grant funds may not be used for construction or renovation of facilities, basic operating support, other capital expenditures, or reductions of debts.
6. Grant funds may not be used to support events which constitute a religious worship or which would advance or promote a religion or religious purpose.
7. Grantees shall expend funds awarded only for the purposes and uses specified in the approved grant application.
8. Grantees are required to complete an annual report on Submittable by the City of Peoria no later than July 1, 2024. This will include: project summary, program achievements, a closing itemized financial report, receipts, and general observations. Failure to complete the annual progress report and submit by the deadline specified will impact future grant requests. The Grantees will be required to provide, in writing, a request for extension on final report if their programming extends beyond the deadline of July 1, 2024 to stay eligible for future grants.
9. Groups receiving grant awards from the City of Peoria Arts Commission will acknowledge this support in all programs, press releases and advertisements for grant-supported activities with the following credit line: “(name of organization) is supported in part by a grant from the Peoria Arts Commission.
10. The Peoria Arts Commission will not consider applications for projects which promote, contain or advance the following:
• Political activities, candidates or issues
• Pornography or sexually explicit or suggestive materials
• Substance abuse or the use of any illegal substance
• Excessive violence
• Material which advocates or implies the discrimination of, or degradation of any person because of that person’s race, color, religion, national origin, sex, or disability
11. Grantee organization and project must demonstrate diversity, equity and inclusion principles ensuring public funds benefit Peorians of diverse cultures, ethnicities, incomes abilities, genders, ages, orientations, and neighborhoods.
Grant Application Components
1. Online Application to be completed at https://cityofpeoriaaz.submittable.com.
2. A copy of the U.S. IRS letter documenting Section 501 (c)(3) tax exempt status (if applicable) or a City of Peoria Business License.
3. A Grant Request Proposal.
4. A minimum of five high-resolution digital photos or videos representative of the organization's past programming.
5. If applicable, letter of support from each institutional partner.
Grant Request Proposal:
A. Organization Background
1. Organization's mission statement.
2. A brief history of the organization (1-2 paragraphs).
B. Project Outline
1. What is the project your organization plans to produce between October 1, 2023 and May 1, 2024? Include information about when and where the project occurs, what the project entails, how many people are served/engaged and how they are engaged.
2. What are the goals and objectives of the proposed project? Include a description of how the proposed program or activity will serve the residents of Peoria
3. Who are the artists, exhibitors, consultants involved in your project? Include their name, background and experience and how their expertise will enhance your project.
4. What are the aspects of your project that support the mission, vision and strategic plan of your organization.
5. What is your organization’s experience with producing projects of similar scale and complexity?
6. What resources, including potential partners, your organization will access to facilitate the production of the project (e.g. rehearsal space, location, or community partners)?
7. How does your organization and its project contribute to diversity, equity, accessibility, and inclusivity? Does your organization have a diversity, equity, and inclusion statement or policy?
8. Provide a detailed budget for the proposed project. Budgets should include staffing, marketing, supplies and equipment costs.
Submittal Directions:
Submit the completed application and applicable attachments via Submittable.com by May 7, 2023.
Application Evaluation and Selection Process:
The evaluation process will begin after the grant application due date. Each application will be reviewed to ensure that it is eligible for funding based on compliance with the guidelines indicated in the grant application instructions.
Applications that fail to meet requirements may be rejected and will not be further evaluated. If the grant application meets all eligibility requirements, it will be evaluated by a grant review committee based on the criteria outlined in the application instructions.
Applications close May 7, 2023. Panel will review and score grant applications and recommend award amounts to the Arts Commission. Panel review recommendations will be reviewed by the Arts Commission in late June 2023. The recommendations will be forwarded to the Peoria City Council for their review in mid August 2023. Award announcements will be made at the end of August 2023.
Grant deadline: May 7, 2023
If you require further information, please contact:
Joey Herring, joey.herring@Peoriaaz.gov
Thank you and good luck!
For technical problems please contact Submittable by email support@submittable.com.
Your participation in our City of Peoria,
Arts & Cultural Survey will help us establish priority and pertinent programming for each Community we serve. Thank you!